1. 1NBI Clearance — from the NBIApply online, book a slot, pay the fee, then appear in person for biometrics. Ask for the copy marked for travel abroad — the local-employment copy cannot be apostilled.
2. 2Apostille — from the DFABring the original to a DFA Consular Office. The apostille comes back as a separate page stapled behind it. Do this before you scan — an apostilled copy is bound and awkward to scan flat afterwards.

Your BIR Certificate of Registration, Form 2303, from your Revenue District Office. Also accepted: tax-registry enrolment, self-employed social-security registration, a commercial or municipal licence, chamber-of-commerce registration, an annual tax return, or proof of tax payments.

1. 1Apostille — from the DFABring the original to a DFA Consular Office. The apostille comes back as a separate page stapled behind it. Do this before you scan — an apostilled copy is bound and awkward to scan flat afterwards.

• Shows your full name, the registration date, and self-employed status
• Already hold a 2303 for an unrelated business? Do not add a second line of business — amending resets the registration date and can push you back inside the 3-month window.

1. 1CAV — from your university registrarRequest a Certification, Authentication and Verification. Registrars are slow — the CAV alone took at least 10 working days on a real case, before the apostille.
2. 2Apostille — from the DFABring the original to a DFA Consular Office. The apostille comes back as a separate page stapled behind it. Do this before you scan — an apostilled copy is bound and awkward to scan flat afterwards.

Nothing to obtain. Write it in Word or Google Docs and export DOCX — not PDF, which is the documented exception to the PDF rule everywhere else on this page.

• At least 3 lines of description per position
• If you are accrediting via experience, the positions must relate to your remote-work role — and the dates must match your Certificates of Employment exactly
• DOCX, not PDF

From the consulate or visa centre handling your Schengen application. If you already hold one, it is a sticker inside your passport.

Most Philippine banks issue a stamped bank certificate same-day for a small fee. Ask for a certificate of deposit balance, not a statement — the counter staff will offer the statement first.

A downloaded PDF from online banking is usually not enough on its own — it is the stamp or the notarisation that makes it acceptable. Request the stamped copy at a branch.

• Traditional bank: stamped and/or signed by the bank, otherwise notarised
• Wise, PayPal or other fintech: the official statement carrying the seal, notarised — the ordinary PDF export is not enough
• The most recent month must be complete — every expected payment received and visible

Any tool that produces a clean PDF: a Word or Google Docs invoice template, Canva, Wave (free), or your accounting tool if you have one. The tool does not matter — the four fields and consecutive numbering do.

• One invoice per payment transaction
• Combine all of them into one PDF, oldest to newest

Book directly with the airline where you can — the issued e-ticket carries the booking reference and ticket number we need. Worried about committing before approval? A flexible or changeable fare solves it — the booking must be real, not fixed.

From your client. If the relationship has never been papered, ask us for the template and have them sign it — but read the timing note below first, because a contract signed today does not fix a submission next month.

• It reads as freelance or services — no “employment”, no benefits, no leave
• Indefinite term, or a term ending 3+ years after you apply
• Signed by both parties, every signature page included
• The signature date is after the client company’s incorporation date
• It states your compensation

From your client, on their letterhead. Send them our template rather than describing it — the wording is what makes it acceptable, and a letter written from scratch almost always comes back.

• Follows our format and is wet-signed
• The entity name matches the Certificate of Incorporation and the contract
• Duties align with the contract and do not require physical presence
• Compensation is stated, with the monthly or yearly equivalent in EUR

We can obtain it for you directly in the USA (all states), Canada and Australia; elsewhere we can refer you. On the case we measured this took 100 days from first upload to filing-ready — five times longer than the apostilled Philippine documents.

• The apostille is of the signing authority’s signature — not a notary’s or a lawyer’s
• The company was incorporated at least 1 year before you apply
• Your contract start date is after the incorporation date
• Non-Convention countries (UAE, Thailand, Malaysia…): attested by the Ministry of Foreign Affairs and stamped by the Spanish Embassy instead of apostilled

From your client. If the relationship has never been papered, ask us for the template and have them sign it — but read the timing note below first, because a contract signed today does not fix a submission next month.

• It reads as freelance or services — no “employment”, no benefits, no leave
• Indefinite term, or a term ending 3+ years after you apply
• Signed by both parties, every signature page included
• The signature date is after the client company’s incorporation date
• It states your compensation

From your client, on their letterhead. Send them our template rather than describing it — the wording is what makes it acceptable, and a letter written from scratch almost always comes back.

• Follows our format and is wet-signed
• The entity name matches the Certificate of Incorporation and the contract
• Duties align with the contract and do not require physical presence
• Compensation is stated, with the monthly or yearly equivalent in EUR

We can obtain it for you directly in the USA (all states), Canada and Australia; elsewhere we can refer you. On the case we measured this took 100 days from first upload to filing-ready — five times longer than the apostilled Philippine documents.

• The apostille is of the signing authority’s signature — not a notary’s or a lawyer’s
• The company was incorporated at least 1 year before you apply
• Your contract start date is after the incorporation date
• Non-Convention countries (UAE, Thailand, Malaysia…): attested by the Ministry of Foreign Affairs and stamped by the Spanish Embassy instead of apostilled

Airbnb, Booking.com or a hotel — download the full confirmation, not the summary email, and check the complete street address appears. For a longer stay, Idealista is where Spanish rentals are listed; a signed lease works too. If the address is missing from the confirmation, ask the host for it in writing and attach both.

Spanish insurers whose expat policies are commonly used for the DNV: Sanitas, Adeslas, ASISA, DKV. Expat-first alternative: Feather (Expat Health) — used on this case in January 2026 and accepted.

1. 1Tell them it is for a visa applicationThey then issue a certificate naming every insured person, rather than a policy schedule.
2. 2Ask for “sin copago”The no-copayment tier is the one that qualifies. The cheaper tiers do not.
3. 3Pay the year up frontMonthly billing can read as less than 12 months of cover.